How to Manage Item Life Cycle in Dynamics GP
Item Life Cycle provides a simple and convenient way of assigning statuses to inventory items, identifying:
- Whether they are available for sale or not
- Whether they should be purchased
- Or ought to be discontinued or withdrawn
These statuses can represent the various stages of an item's life cycle. For example, an item may be assigned the status of underdevelopment at the start, or obsolete at the end. Let's look at a couple of examples.
Here, this status relates to new products where the emphasis is on not making an item available for sale until the product is ready.
For RUNDOWN, the item is reaching end of life so we may be happy to sell what stock we have but do not want to purchase anymore. Note the facility to “not include in item lookup.” This is particularly useful where there are large numbers of items that are still needed for sales analysis purposes with are redundant from the sales and purchasing point of view.
Status codes can be assigned to inventory items individually as shown here, or by range based on item number, generic description, or class ID.
So, what is the effect of this? Well, here we are on the standard GP sales transaction entry screen. If we enter product Z-109, we will get an error message as we're not allowed to order the product. Similarly, if we enter Z-110, we're not allowed to order this product as we no longer have any stock to sell.
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